Privacy policy

Effective October 11, 2026

TMI Life Concerns (“we,” “us”) operates ErgonBOS at https://ergonbos.com. This policy explains what information we handle when a company uses ErgonBOS, including information from QuickBooks Online when an admin connects it. The end-user license agreement covers the license to use the software.

1. Information we collect

We collect information you give us and information needed to run the service:

• Account details, such as name, email address, phone number, and company name.
• Business records you enter, such as people, clients, jobs, invoices, messages, and payroll runs.
• Sign-in and security data, such as session tokens and records needed to protect the account.

2. QuickBooks Online

If a company admin connects QuickBooks Online, you authorize ErgonBOS to access that QuickBooks company for the payroll features you turn on. From QuickBooks we receive and store:

• The connected company identifier, company name, and country.
• Employee and 1099-vendor records needed to map those people to staff or freelancers in ErgonBOS, including name and email when QuickBooks provides them.
• The time activities ErgonBOS creates when you send hours from a payroll run.
• The access tokens required to keep that connection working until you disconnect.

We use QuickBooks data only to provide that connection: show the connected company, map people, and send the hours you choose to submit. We do not sell QuickBooks data, and we do not use it for advertising. Disconnecting in Settings → Payments stops further access. Payroll taxes, filings, and direct deposit remain in QuickBooks.

3. Other connected services

If you connect another service, such as Stripe or Gusto, we access only what that connection needs to do the job you turned on, such as taking a card payment or submitting payroll. Those providers process data under their own terms.

4. How we use information

We use information to operate ErgonBOS for your company, authenticate users, provide the features you enable, keep the service secure, and respond when you contact us. We do not sell personal information or company data.

5. Who we share it with

We share information with service providers that host and operate ErgonBOS, and with a connected service when you authorize that connection. We may also disclose information if the law requires it. We do not share QuickBooks data with other customers.

6. How long we keep it

We keep account and business records while the company uses ErgonBOS and for as long as needed to operate the service, meet legal duties, and resolve disputes. Disconnecting QuickBooks ends further access. You can ask us to delete company data that we are not required to keep.

7. Security

We use access controls and encrypted connections to protect the service. No method of storage or transmission is perfectly secure.

8. Your choices

Company admins control who can sign in and which services are connected. You can disconnect QuickBooks at any time in Settings → Payments. To ask about access or deletion, email hi@ergonbos.com.

9. Changes

We may update this policy by posting a new version at this URL. The effective date above changes when we do.

10. Contact

TMI Life Concerns
Email: hi@ergonbos.com
App: https://ergonbos.com